How to Create a Paperless Factory Procedure in Minutes

A standout feature of the QualityApp platform is the Paperless Factory Module. With its intuitive Design Studio, creating digital procedures is quick, visual, and user-friendly with no coding required. This means anyone on your team, regardless of technical skill, can build digital workflows that replicate your current procedures.

In this short demo video, we show how to build a hygiene check using the Paperless Factory Procedure Designer. You'll see how easy it is to move from paper forms to smart, digital workflows that bring immediate benefits to your food factory floor.

What is the Paperless Factory Module?

The Paperless Factory is a core part of QualityApp, designed to replace traditional paper checklists with flexible, digital procedures that run on any device. Whether it’s hygiene checks, audits, quality inspections, or daily maintenance routines, you can easily build and deploy procedures tailored to your existing processes.

Key Features Demonstrated

• Drag-and-Drop Procedure Designer - Visually map out workflows from start to finish with our no-code procedure builder.

• 50+ Flexible Question Types - With more than 50 question type to choose from you'll be able to build your exact processes. Question types include: 
  • Text entry
  • Date/time picker
  • Barcode scanner
  • Image capture (with annotation)
  • Yes/No (Boolean) options
  • Signature capture
  • Data set selection (pull from predefined lists)‍
• Conditional Logic - Make your forms smarter and keep procedures streamlined and relevant for users. For example, only show the photo capture option if an area is marked as unclean.

• Automated Events - Trigger customisable events and populate with procedure data automatically. This could be sending an email, raising a non-conformance or updating data.

• Version Control - Every procedure has full version history tracking. You can publish final versions while working on the next iteration, meaning no disruptions on the shop floor.

• 3rd Party Integrations - Read and write data from other systems. For example, look up batch information and then put a batch on or off hold, all from the procedure.

• Real-Time Preview - Test and view exactly how your procedure will look on shop floor devices as you build it, ensuring a seamless user experience.

• Dataset Integration - Use internal data sets like “Area Lists” to populate dropdowns, ensuring consistent inputs across users.

• Draft v published mode - Create new versions of a procedure without disrupting the current version on the factory floor.

Why Go Paperless with QualityApp?

By digitising your factory procedures with QualityApp, you will benefit from:

• Digitised SOPs that mirror your current processes.
• Reduced time spent on inspections, claims, and routine checks.
• Automated non-conformance reporting and corrective actions.
• Real-time visibility and a complete audit trail across all departments.
• Improved accountability across the factory floor.
• Scalable operations using the self-service platform.

Ready to go paperless?

Start building faster, smarter, and more reliable procedures with QualityApp’s Paperless Factory.

Book a demo today and see the positive impact on your daily operations.

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